Executive Assistant / Office Manager

About the role

Intellihub is looking for an Executive Assistant / Office Manager to support the Chief Executive Officer and the New Zealand Leadership Team in Auckland. The role combines high‑level executive assistance with full responsibility for office and facilities management, ensuring a smooth, professional environment for staff, visitors and stakeholders.

Key responsibilities

• Coordinate travel logistics for the NZ leadership team, including flights, accommodation, itineraries and corporate travel system support.
• Serve as the first point of contact for team members, visitors and customers, managing access, transport, parking and visitor passes.
• Oversee office operations: maintain common areas, handle correspondence, manage supplies, equipment and vendor relationships, and arrange food deliveries.
• Organise meetings, workshops, staff events and catering, and manage access cards, lockers and merchandise inventory.
• Screen, respond to and delegate calls and correspondence with professionalism, confidentiality and timeliness.
• Promote a safe, healthy workplace and contribute to continuous improvement in quality and performance.

Required profile

• Minimum 5 years of experience providing high‑level support to senior leaders in a medium to large organisation.
• Proven ability to maintain absolute confidentiality and discretion.
• Proactive, adaptable and resilient approach with strong organisational skills.
• Excellent interpersonal and stakeholder management abilities.

Required skills

• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Experience with SharePoint (desirable).
• Familiarity with SAP Concur or similar travel expense systems (desirable).

What we offer

• Flexible working environment with opportunities for growth.
• A fulfilling role within a company leading the energy transition.