Executive Assistant – National Security & Operational Readiness

About the role

We are seeking a dynamic and proactive Executive Assistant to support the Assistant Comptroller who leads the newly established National Security and Operational Readiness (NSOR) group. Based in Wellington, this fast‑paced role offers a varied day‑to‑day environment where no two days are the same.

Key responsibilities

• Manage complex calendars and coordinate domestic and international travel for senior leadership.
• Prepare and edit key documents, briefing materials and reports.
• Liaise with a wide range of internal and external stakeholders on behalf of the NSOR group.
• Take ownership of a small portfolio of internal projects and ensure timely delivery.
• Provide cover and support to fellow Executive Assistants as needed.

Required profile

• Highly organised, proactive and able to manage competing priorities.
• Strong relationship‑building skills with a reputation for discretion and integrity.
• Calm under pressure and able to deliver high‑quality work.
• Eligible to obtain and maintain a ‘Secret’ security clearance.
• New Zealand citizen or permanent resident with at least ten years continuous residence, able to pass a drug test and police check.

Required skills

• Extensive experience providing high‑level administrative support to senior leaders, including diary and travel management and event coordination.
• Proficiency in Microsoft Office applications.
• Understanding of financial systems and budgeting processes.
• Clear written and verbal communication.