Executive Assistant

About the role

Fidelity Life is seeking an Executive Assistant for a 12‑month fixed‑term contract. Working closely with multiple senior executives, you will provide high‑level administrative and operational support, ensuring the leadership team can focus on strategic priorities.

Key responsibilities

• Manage complex executive calendars, vetting requests, prioritising meetings and ensuring timely preparation.
• Handle executive inboxes, draft and respond to correspondence, and maintain confidential filing systems.
• Anticipate and resolve administrative issues, preparing executives for meetings and deadlines.
• Arrange domestic and international travel, create detailed itineraries and process expense reports.
• Support budget tracking for team engagement and morale activities.
• Provide polished on‑site and off‑site guest liaison and hospitality experiences.
• Cover reception duties during staff absences.
• Review, format and proof‑read team documents as needed.
• Contribute to initiatives that improve team efficiency and effectiveness.

Required profile

• Proven experience supporting senior executives in a fast‑paced environment.
• Exceptional organisational skills with a proactive, solution‑oriented mindset.
• Strong attention to detail and ability to handle highly confidential information.
• Excellent written communication and the ability to draft professional correspondence.
• Flexibility to work both on‑site and off‑site as required.

Required skills