Executive Assistant

About the role

We are seeking an experienced Executive Assistant to support our senior leaders in Auckland. This role goes beyond traditional administrative duties – you will act as a trusted partner, ensuring a seamless, welcoming, and well‑run office environment while helping our leaders focus on delivering high‑quality outcomes for our members.

Key responsibilities

• Provide proactive, high‑quality executive support, including complex diary and inbox management.
• Coordinate meetings end‑to‑end: agendas, papers, minutes and follow‑ups.
• Serve as a primary point of contact for internal and external stakeholders.
• Support leadership visits and ensure all logistics run smoothly.
• Arrange travel and manage logistics for executives and visiting staff.
• Maintain a professional, welcoming office environment and oversee day‑to‑day coordination.
• Organise events ranging from team sessions to member and leadership activities.
• Assist with onboarding and general administration for Auckland‑based teams.
• Champion a positive, connected culture across locations.

Required profile

• 5+ years of experience as an Executive Assistant or in a similar support role.
• Proven ability to support senior leaders with strong judgement and discretion.
• Exceptional organisational and time‑management capabilities.
• Comfortable working in a fast‑paced, dynamic environment.
• Strong written and verbal communication skills.

Required skills

• Advanced diary and priority management experience (Outlook).

What we offer

• Comprehensive health and life insurance.
• Income protection insurance.
• 6% KiwiSaver contribution.
• Supportive, inclusive culture focused on teamwork and personal growth.
• Opportunities to make a meaningful impact within a member‑owned organisation.