Executive Assistant & Business Coordinator

About the role

ACCIONA is seeking an Executive Assistant & Business Coordinator to support the Chief Executive Officer and Management Team on a major transport infrastructure project in New Zealand. You will act as the central hub for governance, office administration and business operations, helping to create a professional and well‑organised workplace as the organisation scales.

Key responsibilities

• Provide proactive executive support to the CEO and broader administrative assistance to the Management Team.
• Coordinate Board, committee and leadership meetings, including scheduling, agenda preparation, minute‑taking, reporting and action tracking.
• Maintain organisational records, registers and corporate documentation, ensuring accuracy, accessibility and compliance.
• Manage the document library and SharePoint environment, controlling and maintaining records.
• Oversee office administration, workplace facilities and business support services.
• Support onboarding and mobilisation of employees, contractors, consultants and visitors.
• Assist with stakeholder engagement, workshops, project events and internal communications.
• Contribute to continuous‑improvement initiatives and help establish efficient business processes.

Required profile

• Relevant experience in executive support, governance coordination, office administration or a related business support function.
• Excellent organisational, communication and stakeholder‑management abilities.
• Ability to manage competing priorities, maintain confidentiality and deliver high‑quality support in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Experience using SharePoint or a similar document and records‑management system.