Executive Assistant (3-month temporary)

About the role

This is a three‑month temporary Executive Assistant position based in Ellerslie, supporting senior leaders of a sustainability‑focused organisation. You will work closely with C‑suite executives, handling a variety of administrative and coordination tasks in a fast‑paced environment.

Key responsibilities

• Manage executive travel arrangements and itineraries.
• Maintain diaries and coordinate meetings with internal and external stakeholders.
• Perform credit‑card reconciliations.
• Support board meetings: review, proof, edit, and produce board packs.
• Organise catering, transport, and logistics for board meetings and dinners.
• Collate papers and send reminders for monthly executive meetings.
• Assist with corporate and office events as required.

Required profile

• Proven experience supporting C‑suite leaders in a fast‑paced environment.
• Strong organisational and multitasking abilities with high attention to detail.
• Confidence liaising with senior and international stakeholders.
• Proactive, adaptable mindset with a ‘roll‑up‑your‑sleeves’ approach.
• High level of discretion and ability to manage confidential information.

Required skills

What we offer

• Opportunity to work with a progressive, people‑first leadership team.
• Supportive, collaborative culture with a strong team ethos.
• Busy, engaging role where no two days are the same.
• Weekly pay cycle.