Contract Administrator

About the role

Based at our depot in Nelson, the Contract Administrator will play a pivotal role in delivering high‑quality customer service and supporting the management of our parks and reserves projects. You will work closely with internal teams and external stakeholders to ensure accurate record‑keeping, financial processing, and asset management.

Key responsibilities

• Provide top‑notch customer service to internal and external clients, building strong relationships.
• Record project and job information across multiple databases and track tasks to completion.
• Maintain and update the asset management system.
• Manage subcontractor databases, prioritize work, and allocate workloads.
• Analyse data and prepare monthly reports for management and customers.
• Meet financial reporting deadlines, process monthly invoicing, raise purchase orders, invoices, and work orders.

Required profile

• Minimum of 2 years administration experience, preferably in a related industry.
• Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.
• Experience handling financial tasks such as purchase orders, invoicing, and monthly billing.
• Ability to build strong business relationships with internal and external stakeholders.
• Self‑motivated team player who takes initiative, manages time effectively, and meets deadlines.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Data entry
• Financial management (purchase orders, invoicing)

What we offer

• Performance‑based salary reviewed annually.
• $300 annual wellness benefit after qualifying period.
• Work phone for personal use.
• Opportunities for internal and external training and development.
• Collaborative environment within a leading parks‑maintenance and horticulture company.