Administrator – Dentistry

About the role

We are looking for two Administrators to join the Faculty of Dentistry – one permanent role and one fixed‑term position covering maternity leave. The successful candidates will provide proactive administrative support to undergraduate and postgraduate dental programmes, the dental hospital and related services, acting as a key point of contact for students, staff and visitors.

Key responsibilities

• Serve as first point of contact for internal and external stakeholders, handling enquiries by phone, email and in person.
• Assist academic staff with teaching‑related administration, including room bookings, diary management, travel arrangements and event coordination.
• Process financial and purchasing transactions such as invoices, PCard reconciliations, reimbursements and procurement in line with university policies.
• Maintain accurate filing systems and documentation to ensure efficient service delivery.

Required profile

• Proven experience in a busy administrative environment with a strong focus on customer service.
• Excellent organisational and time‑management abilities, able to prioritise competing demands.
• Positive attitude, sense of humour and inquisitive mindset.
• Ability to work independently and contribute positively to a collaborative team.
• Commitment to culturally safe practice and understanding of Te Ao Māori, Te Tiriti o Waitangi and Pasifika values.

Required skills

• Proficiency in the Microsoft Office suite.

What we offer

• Competitive salary with 6.75 % superannuation.
• Five weeks of annual leave.
• Career development opportunities, including tertiary study benefits and ongoing professional development.