Administrative Assistant – Maintenance (Waihi)

About the role

The Underground Maintenance team at our Waihi underground gold mine needs a professional Administrative Assistant to provide high‑standard office support. This residential position offers the chance to work on a long‑term mining project while living in the beautiful Coromandel region.

Key responsibilities

• Collate, process, bind, file and distribute documents and correspondence for the maintenance department.
• Maintain rosters, maintenance registers, and track timesheet and service sheet entries.
• Prepare parts requisitions, monitor purchase orders and resolve invoice queries.
• Assist the maintenance planner with creating and updating plant work orders and downtime entries.
• Order and monitor minor consumables using the Pronto system.
• Coordinate daily data entry and ensure accurate record‑keeping.

Required profile

• Tertiary qualification in Business Administration preferred.
• Full, current driver’s licence (manual preferred).
• Previous office support experience is an advantage.
• High level of computer literacy and strong organisational and time‑management skills.
• Ability to work independently and as part of a team.
• Excellent interpersonal and communication abilities.

Required skills

• Microsoft Office applications
• Pronto system (or similar inventory ordering tools)

What we offer

• Residential role – live and work in Waihi.
• Competitive salary with short‑term and long‑term bonuses.
• Discounts on retail, services and BP fuel cards.
• Free Southern Cross Healthcare, life insurance and gym membership.
• Career development opportunities.