Administration Support Officer

About the role

The Administration Support Officer provides high‑quality administrative assistance to NZTA teams and senior leaders, ensuring smooth day‑to‑day operations. This permanent position is based in Wellington with a hybrid working model.

Key responsibilities

• Coordinate and support meetings, workshops and large‑scale events.
• Manage financial administration tasks, including invoice processing and budget tracking.
• Maintain and improve business processes and documentation standards.
• Provide consistent administrative services across the organisation, supporting multiple stakeholders.
• Assist with stakeholder engagement activities and ensure timely communication.
• Collaborate with the Administration Services team to drive efficiency and high standards.

Required profile

• Proven experience in a broad administration role supporting multiple stakeholders.
• Strong organisational and time‑management skills with the ability to prioritise effectively.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy, meeting tight deadlines.
• Proactive, solutions‑focused approach and ability to work under pressure.
• Professional discretion when handling sensitive information and a continuous‑improvement mindset.

Required skills

• Microsoft Office suite proficiency.

What we offer

• Competitive salary and benefits package.
• Five weeks of annual leave.
• Flexible hybrid working arrangements.
• Income protection and critical illness insurance for permanent staff.
• Supportive, inclusive culture focused on wellbeing and development.