Senior Administrator

About the role

We are seeking a proactive and highly organised Senior Administrator to join the Shared Support Services team on a six‑month fixed‑term basis. The role provides dedicated administrative support to the Sport and Recreation Grants programme, helping communities across Auckland access sport and recreation opportunities.

Key responsibilities

• Manage and triage the shared inbox, ensuring timely, professional responses.
• Coordinate meetings, workshops, venues, catering, agendas and related logistics.
• Prepare, format, proofread and maintain business documents and templates.
• Maintain filing systems, databases, records and archives, including the SmartyGrants system.
• Support financial administration: vendor management, invoice processing, goods receipting and payment tracking via SAP.
• Track grant expenditure and budgets, producing regular programme updates and reports.
• Maintain risk, decision and action registers and contribute to continuous improvement initiatives.

Required profile

• Strong administration, coordination or project support experience in a professional environment.
• Excellent communication skills and ability to build positive working relationships.
• High attention to detail, strong time‑management and ability to handle competing priorities.
• Confidence working independently while remaining collaborative and adaptable.
• Experience in local or central government environments is advantageous.

Required skills

• Microsoft Office Suite
• SAP
• SmartyGrants

What we offer

• A supportive, collaborative team focused on community outcomes.
• 40‑hour work week, Monday to Friday, with some flexibility in scheduling.
• Primarily CBD‑based role with occasional travel across Auckland for workshops and events.