Portfolio and Secretariat Specialist

About the role

The University of Canterbury is seeking a Portfolio and Secretariat Specialist to lead coordination of senior management and executive‑level committees and support the central portfolio, programme and project management function.

Key responsibilities

• Coordinate selected university management and executive committees, including work programmes, agenda preparation, paper development, minute taking and follow‑up monitoring.
• Draft, review and improve P3M‑related documentation and frameworks.
• Provide coaching and advisory support for portfolio, programme and project initiatives.

Required profile

• Extensive experience supporting executive or governance‑level committees in a complex environment.
• Proven expertise in portfolio, programme and project management (P3M).
• Excellent written communication and strong analytical abilities.
• Ability to engage senior leaders and manage multiple priorities.

Required skills

• Knowledge of PRINCE2 framework.
• Knowledge of PMP methodology.
• Familiarity with Agile approaches.

What we offer

• Permanent position, 37.5 hours per week.
• 5 weeks annual leave plus 5 university holidays.
• Professional development opportunities.
• Generous superannuation contribution up to 6.75 %.