Personal Assistant & Office Administrator

About the role

We are seeking a proactive Personal Assistant and Office Administrator to be the first point of contact for our Takapuna office. In this highly visible role you will deliver a professional front‑of‑house experience while ensuring the smooth day‑to‑day operation of the office and supporting the wider team.

Key responsibilities

• Greet clients, visitors and stakeholders, manage reception and phone enquiries with professionalism and confidentiality.
• Coordinate meeting rooms, including bookings, set‑up, catering and presentation requirements.
• Prepare, format and distribute documents such as reports, letters and presentations.
• Handle incoming and outgoing mail, couriers and general correspondence.
• Support client onboarding, maintain databases and update systems (e.g., MYOB/Practice).
• Assist with billing processes, invoicing, timesheets and reporting.
• Organise catering and provide support for internal and client meetings/events.
• Maintain office facilities, kitchens and shared spaces to a high standard.
• Provide broader administrative support, document finalisation and workflow coordination.
• Contribute to projects, events and initiatives across the Takapuna office.

Required profile

• Previous experience in a reception, office administration or personal assistant role.
• Strong organisational abilities with the capacity to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and effective time‑management.
• Confidence using Microsoft Office; experience with invoicing or database systems is advantageous.

Required skills

• Microsoft Office
• MYOB (or similar practice management systems)

What we offer

• A supportive environment that prioritises professional growth.
• Opportunities to work on diverse projects across various industries.
• Collaboration with experienced professionals in a leading accountancy and advisory firm.
• Access to continuous learning and development programmes.