Personal Assistant – NZ Transport Agency

About the role

The NZ Transport Agency (NZTA) – Waka Kotahi is seeking a proactive Personal Assistant to support senior leaders across the organisation. Based in Auckland, Wellington or Christchurch, you will work in a fast‑paced environment, helping to keep executive offices running smoothly while building strong internal relationships.

Key responsibilities

• Manage complex diaries, inboxes and travel arrangements for senior leaders.
• Coordinate meetings, prepare agendas, minutes and high‑quality presentations.
• Draft and edit documents, reports and correspondence.
• Support stakeholder engagement activities and ensure smooth business processes.
• Maintain confidentiality and exercise professional judgement when handling sensitive information.

Required profile

• Proven experience in a senior administration, executive assistant or personal assistant role.
• Strong organisational, planning and prioritisation abilities.
• Excellent communication and relationship‑building skills.
• Ability to work under pressure while maintaining accuracy and attention to detail.
• Willingness to learn about Te Ao Māori, tikanga and the Treaty of Waitangi.

Required skills

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive salary and benefits package.
• Access to NZTA Life, Income Protection and Critical Illness Insurance.
• Opportunities for professional growth and development within a supportive team.