Personal Assistant and Office Manager

About the role

We are looking for a proactive Personal Assistant and Office Manager to provide high‑level administrative support to the owners of multiple businesses. This part‑time, on‑site position is based in Ellerslie, Auckland and offers the opportunity to work across a dynamic property services environment.

Key responsibilities

• Manage calendars, schedule meetings and coordinate travel arrangements for senior owners.
• Handle incoming and outgoing correspondence, including email, phone calls and mail.
• Maintain and organise physical and digital filing systems, ensuring records are up‑to‑date.
• Oversee day‑to‑day office operations, including supplies, equipment and facilities management.
• Prepare reports, presentations and other documents as required.
• Liaise with external vendors, service providers and stakeholders on behalf of the owners.

Required profile

• Proven experience in a personal assistant, executive assistant or office management role.
• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast‑paced environment.
• Professional demeanor and high level of discretion.

Required skills