Part-Time Office Coordinator

About the role

This part‑time Office Coordinator will act as the central hub for a specialist engineering and professional services consultancy in New Zealand. You will support managers, project teams and the wider organisation by keeping office operations, documentation and administration running smoothly.

Key responsibilities

• Manage reception and act as the first point of contact for visitors and callers.
• Provide administrative and project support to managers and project teams.
• Create, format and maintain business and project documentation.
• Coordinate meetings, travel, accommodation and events.
• Manage office supplies, equipment and vendor relationships.
• Oversee fleet administration for company vehicles, including WOFs, registration, servicing and compliance.
• Support health, safety, wellbeing and quality initiatives.
• Maintain accurate company records and documentation.
• Identify and implement process and system improvements.
• Support the smooth day‑to‑day running of the office.

Required profile

• Previous experience in administration, office coordination or business support.
• Strong Microsoft Word skills, especially document formatting and presentation.
• Experience preparing, maintaining and managing business documentation.
• Excellent organisational and prioritisation abilities.
• Exceptional attention to detail.
• Ability to work autonomously and manage competing priorities.
• Proactive, solutions‑focused mindset.
• Confidence working with a busy, technically focused workforce.
• Strong communication and relationship‑building skills.
• Resilient, positive and adaptable approach.
• Genuine desire to improve processes and take ownership of outcomes.

Required skills

• Microsoft Word

What we offer

• Flexible part‑time hours (ideally 30 hrs/week, with 20‑30 hrs possible for the right candidate).
• Competitive salary $65,000‑$70,000 pro rata, based on experience.
• 3.5% KiwiSaver contribution on top of salary.
• Southern Cross Health Insurance after six months, including coverage for pre‑existing conditions.