Operations and Executive Support

About the role

Join a purpose‑driven community organisation that works to prevent sexual harm and build safer communities across Aotearoa. This hands‑on position supports senior leaders, the board, and the wider team through executive, HR, and operational coordination.

Key responsibilities

• Provide high‑quality executive support to the CEO, Management Team and Board, including meeting coordination, agenda preparation and minute taking.
• Administer HR processes across the employee lifecycle – recruitment coordination, onboarding, and HR systems management.
• Maintain HRIS data, employee records and organisational documentation.
• Support health and safety reporting and compliance activities.
• Prepare reports, presentations and key organisational documents.
• Contribute to continuous improvement of systems and processes.
• Assist with general operational tasks as required.

Required profile

• Proven experience in administration, executive support or coordination roles, preferably with board support.
• Solid background in HR administration or a strong willingness to develop in this area.
• Values‑led approach with commitment to Te Tiriti o Waitangi and cultural capability development.
• Highly organised with strong attention to detail.
• Proactive, adaptable and able to work independently.
• Excellent verbal and written communication skills, maintaining professionalism and confidentiality.

Required skills

• Experience with HRIS platforms.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Comfortable using a range of digital collaboration tools.