Office Manager, Future Learning and Development

About the role

The Office Manager will support the Future Learning and Development team at the University of Canterbury, ensuring smooth day‑to‑day operations and strategic coordination. This permanent, full‑time position blends high‑level executive assistance with leadership of administrative processes.

Key responsibilities

• Provide executive support to the Dean and leadership team, managing diaries, meetings and correspondence.
• Lead the Future Learning and Development administrator, delegating tasks and ensuring timely completion.
• Coordinate board and governance activities, including agenda preparation and minute‑taking.
• Oversee office operations, procurement, and budget tracking to align with strategic goals.
• Drive process improvements to increase efficiency and streamline workflows.
• Prepare reports, schedule logistics and handle varied day‑to‑day administrative tasks.

Required profile

• 5+ years in an Executive Assistant or Senior Administrator role.
• Excellent organisational skills and ability to thrive in a fast‑paced environment.
• Experience managing multiple senior leader calendars and leading process reviews.
• Strong administrative leadership with the ability to motivate a small team.
• Commitment to continuous improvement, inclusivity and cultural awareness.

Required skills

• Minute taking and action tracking.
• Records and document management.
• Database management and data entry.
• Financial administration (purchase orders, invoices, expense claims).
• Stakeholder relationship management.
• Project coordination and process improvement.
• Report preparation and scheduling logistics.
• Advanced proficiency in Microsoft Excel and Microsoft Teams.

What we offer

• Opportunity to work within a values‑driven university environment.
• Professional development and exposure to senior leadership.
• Supportive team culture that encourages innovation.