Office Administrator / Receptionist

About the role

We are looking for a versatile Office Administrator / Receptionist to join our established HVAC company. You will be the first point of contact for visitors and callers while providing essential administrative, accounts, and fleet coordination support.

Key responsibilities

• Manage front‑desk duties: greet visitors, answer and direct phone calls, handle mail and deliveries.
• Maintain office supplies, equipment, and filing systems.
• Support the accounts team with invoice processing, data entry, and basic bookkeeping tasks.
• Coordinate fleet activities, including vehicle scheduling, maintenance logs, and driver communications.
• Schedule meetings, prepare agendas, and take minutes as required.
• Assist with general administrative tasks such as document preparation and record keeping.

Required profile

• High school diploma or equivalent; further qualifications in administration are a plus.
• Proven experience in an office administration or receptionist role.
• Strong organisational abilities and the capacity to multitask in a fast‑paced environment.
• Excellent communication skills and a professional demeanor.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, Outlook).
• Experience using basic accounting software (e.g., QuickBooks or similar).
• Familiarity with fleet management software or tools.

What we offer

• Competitive salary ranging from $57,000 to $65,000 per year.
• Full‑time, permanent position based on‑site in Auckland.
• Supportive team environment within a growing HVAC business.
• Opportunities for professional development and career progression.