Executive Assistant, Workplace Experience & Facilities Coordinator

About the role

This 12‑month fixed‑term position supports the Country President and New Zealand Leadership Team while shaping the employee experience and overseeing day‑to‑day office operations in Auckland.

Key responsibilities

• Provide executive support including diary, travel and expense management for senior leaders.
• Champion employee engagement initiatives and foster an inclusive workplace culture.
• Coordinate internal events, communications and activities that strengthen connection across New Zealand.
• Support onboarding and employee lifecycle processes to ensure a positive experience from day one.
• Oversee office operations, facilities, vendor relationships and health‑safety initiatives.
• Provide guidance on company processes, policies and governance while maintaining confidentiality.
• Assist with local fleet‑related activities and escalations as required.
• Manage purchasing, invoicing and vendor engagement for business operations.

Required profile

• Proven experience delivering executive support to senior leaders in a fast‑paced environment.
• Experience within a large or matrixed organisation is highly regarded.
• Exceptional organisational ability with strong stakeholder management and communication skills.
• Independent judgement, discretion with confidential information and a proactive, continuous‑improvement mindset.
• High attention to detail and a passion for creating outstanding workplace experiences.

Required skills

What we offer

• Opportunity to work directly with senior leadership on strategic initiatives.
• Flexible working environment within an inclusive, collaborative culture.
• Exposure to a global energy‑management leader and professional development support.