Executive Assistant to Managing Director (NZ)

About the role

The Executive Assistant will provide high‑level administrative and coordination support to the Managing Director and senior leadership team in New Zealand. This role ensures smooth day‑to‑day operations, manages communications, and assists with events, travel, and marketing initiatives.

Key responsibilities

• Manage the Director’s email inbox and diary, ensuring timely responses and scheduling.
• Coordinate internal and external events, liaising with the National Marketing team and front‑of‑house staff.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare meeting agendas, collate materials, and support video/teleconference logistics.
• Develop and format reports, presentations, and marketing collateral on a regular basis.
• Process purchase orders, expenses, and invoices promptly.
• Handle confidential information with discretion and support onboarding of new team members.
• Distribute announcements, newsletters, and maintain stakeholder relationships.

Required profile

• Proven experience providing executive‑level administrative support.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication, maintaining professionalism at all times.
• Attention to detail and ability to handle sensitive information confidentially.

Required skills