Executive Assistant to CEO

About the role

The Executive Assistant to the Chief Executive Officer provides proactive, confidential support to ensure the CEO’s office runs efficiently and professionally. This role also supports Board governance, leads facilities coordination for the Christchurch office, and manages corporate travel and supplier relationships.

Key responsibilities

• Manage the CEO’s inbox, diary, correspondence, travel and meeting coordination.
• Coordinate Board and Committee meetings, including logistics, papers, minutes, decisions and follow‑up actions.
• Organise Leadership Team meetings, preparing agendas, papers, minutes and tracking actions.
• Build and maintain relationships with internal and external stakeholders on behalf of the CEO.
• Oversee Ravensdown’s corporate travel arrangements, suppliers, contracts and travel policy.
• Provide leadership and support to direct reports, including the Facilities Coordinator.
• Manage day‑to‑day Christchurch office and facilities activities.
• Ensure secure handling of executive, governance and corporate documents in line with records management policies.
• Support accurate financial administration for travel, events, facilities and the CEO office.

Required profile

• Proven experience as a senior Executive Assistant supporting a CEO, Board or other C‑suite executives.
• Strong judgement, discretion and professionalism when handling confidential information.
• Highly organised, self‑motivated and able to anticipate needs and act promptly.
• Excellent written and verbal communication, including minute‑taking at Board level.
• Ability to work at pace, take initiative and represent the CEO office with integrity.

Required skills

• Microsoft Office suite proficiency.