Executive Assistant – Strategy and Planning

About the role

We are seeking a proactive Executive Assistant to support the Executive Director of Strategy and Planning at Nelson City Council. In this pivotal position you will enable the Director to focus on strategic priorities by managing information flow, coordinating meetings and preparing high‑quality documentation. You will work closely with a team of executive assistants to ensure seamless operations across the council’s directorates.

Key responsibilities

• Manage the Executive Director’s diary, inbox and correspondence, ensuring timely and accurate handling.
• Coordinate meetings, prepare agendas, collate papers, record minutes and follow‑up on actions.
• Draft, review and format reports, presentations and other official documents.
• Screen and prioritise communications, acting as a trusted point of contact for staff and external stakeholders.
• Provide project and cross‑directorate support as part of the wider executive assistant team.

Required profile

• Extensive experience providing high‑level executive support.
• Exceptional attention to detail and a passion for efficient, well‑structured processes.
• Strong organisational abilities with capacity to balance competing priorities.
• Sound judgement, discretion and ability to maintain confidentiality.
• Excellent written communication and proofreading skills.
• Ability to build trusted relationships with senior managers and colleagues.
• Relevant tertiary qualification or equivalent professional experience.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Wellbeing leave and health‑focused initiatives.
• Fully subsidised health insurance scheme.
• Learning and professional development opportunities.
• Access to employee benefits and discounts.
• Proximity to mountains, beaches and national parks.