Executive Assistant & Office Manager

About the role

We are seeking a highly organised Executive Assistant and Office Manager to support our CEO and Executive Leadership Team in Auckland. This role sits at the heart of the business, ensuring smooth day‑to‑day operations while handling sensitive information with discretion.

Key responsibilities

• Provide executive support to the CEO, including diary management, travel arrangements, meeting coordination and ad‑hoc projects such as event planning.
• Organise and manage Board meetings across multiple time zones, preparing agendas, minutes and related documentation.
• Oversee office administration: welcome visitors, manage supplies, coordinate contractors and support onboarding in partnership with People & Culture.
• Assist with internal communications and ensure the Auckland team has the resources needed to perform at their best.

Required profile

• Minimum 3 + years experience as an EA or PA supporting senior executives in a medium to large organisation.
• Exceptional communication skills with the ability to adapt style to different audiences.
• Strong organisational abilities and capacity to juggle competing priorities in a fast‑paced environment.
• Proactive, calm problem‑solver who thrives on ambiguity and takes initiative.

Required skills

• Microsoft Office suite
• PowerPoint for high‑quality presentations

What we offer

• Flexible hybrid working (minimum three days in the office).
• Paid parental leave, including 12 weeks primary carer’s leave and a $2,000 return‑to‑work bonus.
• Birthday leave, employee assistance programme and discounted ZIWI products.