Executive Assistant

About the role

We are seeking an experienced Executive Assistant to support our senior leaders and help shape a seamless, welcoming office environment in Auckland. This high‑trust position blends traditional executive support with broader office‑experience responsibilities, offering variety and the chance to make a real impact.

Key responsibilities

• Provide proactive, high‑quality executive support, including complex diary and inbox management (Outlook).
• Coordinate meetings end‑to‑end: agendas, papers, minutes and follow‑ups.
• Act as a primary point of contact for internal and external stakeholders.
• Support leadership visits and ensure smooth execution.
• Arrange travel and logistics for executives and visiting staff.
• Maintain a professional, welcoming office environment and manage day‑to‑day coordination.
• Organise events ranging from team sessions to member and leadership activities.
• Assist with onboarding and general administration for Auckland‑based teams.
• Champion a positive, connected culture across locations.

Required profile

• 5+ years of experience as an Executive Assistant or in a similar high‑support role.
• Proven ability to support senior leaders with strong judgement and discretion.
• Exceptional organisational and time‑management capabilities.
• Adaptable, comfortable with ambiguity and able to build trusted professional relationships.
• Service‑mindset with meticulous attention to detail.

Required skills

• Advanced diary and priority management using Outlook.

What we offer

• Competitive benefits including health and life insurance, income protection, and a 6% KiwiSaver contribution.
• Supportive, inclusive culture focused on making a difference for members and the community.