Executive Assistant (Fixed-Term, Auckland)

About the role

Fresh Minds, a leading provider of psychological and mental wellbeing services in New Zealand, is seeking an Executive Assistant to support the General Manager on a fixed‑term basis. The role combines high‑level executive support with programme coordination across multiple sites, ensuring smooth operations and effective stakeholder communication.

Key responsibilities

• Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, and meeting preparation.
• Act as the primary liaison between the Board, governance committees and operational teams, facilitating clear communication and timely follow‑up.
• Coordinate and monitor key initiatives and projects, tracking progress against contractual and performance targets.
• Assist Team Leads with programme administration, resource scheduling, reporting requirements and performance monitoring.
• Organise and attend meetings, events and stakeholder engagements across Fresh Minds locations, including occasional travel.

Required profile

• Relevant qualification in administration, office management, business support or a related discipline.
• Minimum two years’ experience providing executive or governance support at a senior level.
• Strong organisational abilities and attention to detail in a fast‑moving healthcare environment.
• Ability to work collaboratively with senior leaders, board members and cross‑functional teams.

Required skills