Executive Assistant – 6‑Month Contract (Flexible Working)

About the role

We are looking for an experienced Executive Assistant to provide high‑level administrative support to senior leaders and board members. The role is a six‑month fixed‑term contract with flexible working arrangements, based in New Zealand.

Key responsibilities

• Manage complex diaries, schedule meetings and coordinate travel arrangements for senior executives.
• Prepare agendas, briefing materials and monitor correspondence to ensure leaders are well‑prepared for engagements.
• Support onboarding activities, maintain records and registers, and assist with financial administration.
• Liaise with internal and external stakeholders, facilitating smooth communication across the organisation.
• Contribute to the overall efficiency of executive functions by handling ad‑hoc tasks and projects.

Required profile

• Proven experience providing executive or senior‑level administrative support.
• Strong diary management, meeting coordination and travel booking capabilities.
• Excellent written and verbal communication with meticulous attention to detail.
• High level of discretion, professionalism and integrity.
• Ability to manage multiple priorities and work calmly under pressure.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).