Board and Project Secretary

About the role

The Board and Project Secretary provides governance administration and strategic support for Auckland City Mission’s two boards – the Housing Board and the Mission Board. Working closely with the Board Advisor, Board Chairs, trustees, directors and the CEO, the role enhances board effectiveness and ensures compliance with statutory obligations.

Key responsibilities

• Develop board agendas in partnership with the Board Advisor and communicate board needs to executives.
• Attend board and sub‑committee meetings, record accurate minutes and distribute them promptly.
• Ensure timely filing of statutory and regulatory documents with Companies Office and Charities Services.
• Support the Board Advisor on special strategic projects such as business‑plan reporting, prioritisation and budgeting.
• Provide high‑level executive support to the CEO, including back‑filling the CEO’s EA role when required.

Required profile

• Previous experience in a similar board secretary or governance administration role.
• Demonstrated commitment to Te Tiriti o Waitangi and the organisation’s values of Manaakitanga, Atawhai, Rangapū, Mana Tika and Mana Ōrite.
• High level of discretion and professionalism handling confidential information.
• Ability to manage multiple competing priorities and meet deadlines in a dynamic environment.

Required skills

• Proficiency with BoardPro or a comparable board‑governance software (or willingness to learn).

What we offer

• Mentoring and on‑the‑job development within a values‑led community.
• Opportunities to strengthen cultural connection through weekly Kapa Haka, waiata and monthly romiromi sessions.
• Access to Employee Assistance Programme (EAP) and external supervision.